Accounts Payable Specialist
The A/P Specialist manages invoices, expenses, and reconciliations while keeping records sharp and compliant.
Position Details
The Accounts Payable (A/P) Specialist plays a key role in ensuring accurate and timely financial transactions, including processing vendor invoices, employee expenses, cheque requests, and reconciling credit card statements. This role also supports cheque and electronic payment runs, while maintaining organized records and ensuring compliance with internal policies.
We’re looking for someone with strong AP fundamentals, attention to detail, and a proactive mindset to help shape and enhance our evolving financial operations. Come be part of the magic that is Radius.
Compensation: starting at $54,000/annually, depending on experience.
Incentives
- Stability & Growth: Join an industry that never stops. Fire and security services are essential to protecting people, property, and businesses, creating consistent demand and long-term career stability. With strong year-over-year growth and exciting expansion plans ahead, now is a great team to join us!
- Comprehensive Benefits Package: Enjoy extended health and dental coverage, RRSP matching, a monthly profit-sharing bonus, and access to our Employee & Family Assistance Program.
- Career Development: We’re passionate about your growth. Take advantage of paid internal and external training, plus continuous learning opportunities to grow your career within the organization.
- Vibrant Team Culture: We know how to have fun— It’s part of our DNA! From team outings and pub nights to virtual game sessions, spirit weeks, and community volunteer events. You’ll feel connected, supported, and celebrated.
- Make a Real Impact: Your voice matters here. We love seeing team members bring forward ideas and watch them come to life. You’ll be empowered to make meaningful contributions every day.
- Be Proud of Where You Work: We have a strong reputation and are proud to be a trusted name in the communities we serve. When you join our team, you’re part of something bigger.
Job Description
Invoice/Bill Processing
- Review and verify invoices and documentation for accuracy and policy compliance.
- Match invoices to purchase orders and receiving reports.
- Code, enter, and post vendor invoices in the accounting system.
- Reconcile vendor statements and resolve discrepancies with vendors or internal teams.
- Review, verify and process employee expense reports promptly.
Payment Processing
- Prepare and execute payment runs for both cheques and electronic payments in accordance with company policies and vendor terms.
- Maintain records of all payments and transactions.
- Respond to payment inquiries and investigate payment issues as they arise.
Customer Service & Vendor Communication
- Serve as the primary point of contact for vendor inquiries and payment status updates.
- Research and resolve discrepancies with vendors regarding invoices and payments.
- Build and maintain positive vendor relationships through clear, professional communication.
- Coordinate with internal departments to resolve billing, PO, or payment issues.
Month-End Support
- Assist in the month-end closing process by ensuring all invoices are processed and costs are accurately accounted for in the correct period.
- Assist with accounts payable reconciliation and corporate credit card reconciliation.
Department Collaboration
- Collaborate with colleagues to implement best practices and improve the accounts payable process.
- Participate in departmental meetings, trainings, and projects as assigned.
- Work closely with internal departments to ensure smooth workflow and process improvements.
Please note: this is not an exhaustive list and other responsibilities may be added to the role as needed.
Requirements
- Education: Post-secondary education in accounting, or an equivalent combination of education and relevant experience.
- Experience: 2+ years of prior experience in an accounts payable role, with a working understanding of A/P functions, GST/PST regulations, accounting principles, and related administrative policies. Familiar with USD transactions and experienced in working with multiple entities and cross-border operations.
- Computer Skills: Proficient with the use of Microsoft Office programs, particularly Excel (ability to do VLookups, Pivot Tables, Formulas, Conditional Formatting).
- Effective Communication: Excellent written and verbal communication skills, with the ability to collaborate across departments to ensure clarity and alignment on payment-related matters.
- Customer Service: Proven ability to respond to inquires professionally with valued external and internal customers and maintain positive working relationship’s.
- Organization & Detail-Orientation Skills: Drive for precision and quality in everything you do. An ability to keep on task despite routine duties and competing priorities.
- Decision Making Skills: Demonstrates sound judgment and the ability to make informed decisions in a fast-paced environment.
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